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[00:00:00.72] INSTRUCTOR: Welcome to our video tutorial on using Digital Measures at Salisbury University.
[00:00:06.70] Digital Measures is a data management system that records faculty information. It's a secure online information management system designed to help faculty organize, track, and report on teaching, research, and service activities.
[00:00:23.11] Faculty are responsible for entering and updating records related to education and professional activities, scholarship and research, and service activities. Faculty must ensure their records are accurate and up-to-date.
[00:00:38.69] So when should you update your Digital Measures profile? The data are used for annual faculty evaluations as well as accreditation reporting. For that reason, we recommend updating Digital Measures at the end of every semester.
[00:00:52.63] What items should be included? Faculty are strongly encouraged to upload professional achievements including degrees earned, presentations given, awards received, intellectual contributions, et cetera into their Digital Measures profile.
[00:01:09.10] What kind of outputs are available? We can generate annual activity reports, promotion and tenure documents, accreditation reports, CV, profile, and information for the campus website.
[00:01:28.37] To log in to Digital Measures, you can simply go to your address bar and type in dm.salisbury.edu, or you can go to the search bar on the Salisbury University website and type in Digital Measures and Search and it will bring up the sign in here. You can click on that login page. You can also access Digital Measures from your GullNet account.
[00:01:54.53] So you'll just go into Digital Measures and you'll sign in using your username and password.
[00:02:05.43] On the Digital Measures site, you will have three items on the left-hand menu available to you. The first is Managing Activities, which is the main area that you'll stay to add and update activities that you have accomplished. There's Run Reports, where you can go in and run custom-built reports.
[00:02:23.49] And Help-- Help, generally, you'll type in your email information, type in a question, and it will send it directly to Digital Measures.
[00:02:35.90] So let's talk about the Manage Activity section. You can enter information into any of the topics available here by clicking on them.
[00:02:44.78] Some of the items will allow you to upload files, say, a Word document. Some of them you will just go in and directly type into the boxes provided.
[00:02:53.95] For example, let's say you choose Tenure Promotion Teaching Narrative. You can either enter the text into the box using that little bottom right corner-- if you wanted to expand the box, just hold down your mouse key and expand it-- and type directly into the box provided, or you can choose to upload a file from your computer or desktop.
[00:03:15.55] When you're finished entering that information, you'll simply click Save.
[00:03:20.83] Let's say, for example, you wanted to enter faculty development activities that you have attended in the past month or year. Just simply come in and click on the Faculty Development Activities Attended and select Add New Item.
[00:03:35.50] You can enter the information into the boxes provided. Remember, you can go ahead and stretch out the box if you need to. Using the dropdown menus is a great opportunity for you to choose things that are specific. When you've entered all the information in, you can click Save or Save and Add Another if you have another item to be added to this same section.
[00:04:00.11] On the left-hand menu, you have the option for Rapid Reports. While you are managing your activities, you may want to see how a particular change looks on a report. Rapid Reports provides you with a quick and easy access to the reports you can run.
[00:04:15.67] Simply make your changes in the item of your choice. And then, to see how that looks on a report, Run a Rapid Report. You can select from any of the four options-- Annual Faculty Activity Report, Promotion Report, Tenure, and Vita.
[00:04:36.84] Underneath the Manage Activities area, you have this option called the PasteBoard. This is a really great tool if you want to bring your data in from your resume or other external documents where you have information stored.
[00:04:49.51] What it does is bring up this PasteBoard for you. Remember, you can expand the text box by grabbing the lower right hand corner and expanding it.
[00:04:57.09] Maybe you want to go ahead and bring up your resume, copy information, then go back to the PasteBoard and hit Paste. Now your information is readily available.
[00:05:07.36] You could also paste information from another document, maybe something that you've written or you wanted to include. You can now copy and paste any of this information in the various sections of Digital Measures.
[00:05:18.84] The great thing about this is that you don't have to keep the board open. If you close it, all the information will still be there. Any time you want to go back to it, you just click PasteBoard and there it is.
[00:05:29.88] Also, if you log out, the information remains on the PasteBoard. So until you physically go in and delete the content, it will remain. You might find that really useful. Just bring in all your information and then copy it to the different areas of the Manage Activities section.
[00:05:49.52] So let's talk a little bit about the duplicate function. This is a great tool if perhaps you have presented at one conference and you give the same presentation at a second conference. You can just duplicate that information without having to recreate it.
[00:06:04.19] So let's say, for example, I give a presentation and the one that I gave at the 20th Annual Online Learning Consortium was called "Adding the Human Element to Online Courses."
[00:06:15.82] So perhaps I give that same presentation at another conference. What I can do is I can check the box and then click Duplicate. What that does is it brings up all the information. I don't have to reinvent the wheel. Especially if I had put in abstract information, I don't want to retype everything. So I can just go in and make the changes to the conference details.
[00:06:41.47] This saves you a step and it's available on several different areas of the Manage Activities board. So if you see that duplicate function, it's available to you and might save you some time.
[00:06:55.78] If you want to print or share information you've entered into Digital Measures in a report, you can select Run Reports. Select the option for the report you want to run-- Annual Faculty Activity Report, Promotion Report, Tenure Report, and Vita. Note that you can download the reports template to see exactly how it will print out.
[00:07:17.59] Select the date range for the time frame you wish to include in your report. Then select the file format and page size. When complete, click Run Report.
[00:07:34.13] You might store your citations of your publications in another software system, such as those listed here. Instead of rekeying those citations, you can just import them.
[00:07:45.38] To do so, click on Manage Activities and go to the Intellectual Contributions or other area where you wish to add your citations. Then simply click on Import Items. Choose from A or B, depending upon the software that you're using.
[00:08:02.33] One thing to mention here is on the Manage Activities area, the main menu, you can go to Review a Guide and find more information on importing citations from those other systems.
[00:08:16.76] We hope that you've found this tutorial on using Digital Measures at Salisbury University to be helpful. Salisbury University is in the process of creating a "Required Data Guide" to assist with exactly what data to include in Digital Measures. The guide is in the works and forthcoming.